Evansville Charter Bus Prices
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| 50 to 56 Passenger Charter Bus | $180 – $500+ | $1,800 – $3,800 | $6.00 – $9.95 |
| 40 to 50 Passenger Charter Bus | $170 – $480+ | $1,700 – $3,565 | $6.00 – $9.95 |
| 25 to 35 Passenger Minibus | $150 – $450+ | $1,610 – $3,465 | $4.00 – $9.95 |
| 20 to 24 Passenger Minibus | $150 – $440+ | $1,610 – $3,365 | $4.00 – $8.95 |
| 15 to 18 Passenger Minibus | $150 – $430+ | $1,520 – $3,255 | $4.00 – $7.95 |
| Entertainer Coach | $315 – $550+ | $3,000 – $5,000+ | $6.00 – $9.95 |
| Yellow School Bus | $145 – $450+ | $1,520 – $3,655 | $6.00 – $9.95 |
| Shuttle Bus | $155 – $450+ | $1,520 – $3,655 | $6.00 – $9.95 |
Evansville Party Bus Prices
| Type of Party Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| Small Party Bus (10 to 20 Passengers) | $180 - $450+ | $200 - $470+ | $1,000 - $2,900+ |
| Medium Party Bus (20 to 40 Passengers) | $200 - $500+ | $220 - $500+ | $1,200 - $3,500+ |
| Large Party Bus Rental (40 to 50 Passengers) | $250 - $500+ | $240 - $520+ | $1,500 - $3,900+ |
| Mercedes Sprinter Party Bus | $160 - $400+ | $180 - $450+ | $1,000 - $3,900+ |
* Prices may vary greatly in your city and state. Due to the impact of COVID-19 and inflation, all rental prices shown are past estimates. Actual pricing may be significantly higher depending on availability and location. To get real-time pricing, call us 930-251-2180 or use our online quote tool.
How Much Does a Charter Bus Rental Cost?
Evansville charter bus rentals typically start around $180 per hour, with full-day packages averaging between $1,900 and $3,600. These vehicles are perfect for longer trips, such as shuttling sports teams to Indianapolis or transporting students on field trips to Louisville. Charter buses offer ample storage space and comfortable seating, making them ideal for groups that need to travel with luggage or equipment. During busy event seasons, like summer festivals or major conventions, you might see higher rates due to increased demand. Planning your trip during off-peak times can help you secure more competitive pricing.
How Much Does a Party Bus Rental Cost?
A typical Evansville party bus rental costs between $200 and $350 per hour, with most groups booking packages that range from $1,000 to $2,500 for an evening. Party buses are popular for local celebrations, including weddings at venues along the Ohio River, bachelor and bachelorette parties heading to downtown nightlife spots, and prom night transportation for high school students. They come equipped with amenities like LED lighting, sound systems, and onboard bars. Weekends and holidays tend to be more expensive, so consider scheduling your event on a weekday to save on costs.
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Call Now: 930-251-2180What Factors Affect Charter Bus Rental Pricing?
Evansville charter bus pricing is determined by several key factors. Your itinerary’s distance and duration play a significant role—longer trips or multi-day events will cost more than short local transfers. The type and size of bus you select also impact the price; larger charter buses generally have higher rates compared to smaller minibuses. Additional expenses, such as tolls, parking fees, and special permits for accessing restricted areas, are not included in the base quote and should be budgeted separately. Seasonal demand, especially during peak travel months or major local events, can also influence the final cost. Booking early gives you access to the widest selection of vehicles and the best rates available.
Distance and Duration of Your Trip
The primary factor influencing your Evansville bus rental price is how far and for how long you plan to travel. Local trips within city limits or nearby destinations are usually billed by the hour, with minimum booking requirements ranging from four to six hours. For example, a round-trip shuttle from the University of Southern Indiana to Ford Center for a concert would fall under hourly pricing. If your itinerary includes multiple stops or extends beyond Evansville—such as a weekend retreat to French Lick or a corporate outing to Bloomington—you’ll likely receive a daily or mileage-based rate. Multi-day trips require covering lodging and per diem expenses for the driver, which adds to the overall cost.
The Time of Year
Seasonality significantly affects charter bus rental prices in Evansville. Peak periods include spring and early summer, when schools organize end-of-year field trips and couples host weddings at popular venues like the Old Courthouse. Fall brings increased demand from university events and football games. If your group can travel during off-peak months, such as late winter, you may benefit from reduced rates due to lower demand. Additionally, booking well in advance—preferably three to six months before your event—helps lock in current prices before seasonal surcharges take effect.
The Day of the Week
Weekday rentals are generally less expensive than weekend bookings in Evansville. Most weddings, private parties, and major events occur on Fridays and Saturdays, driving up demand and prices for those days. If your schedule allows flexibility, consider arranging your trip on a Monday through Thursday. For instance, corporate shuttles operating during weekdays between hotel blocks and meeting venues can take advantage of lower midweek rates. Even shifting a celebration from Saturday to Sunday can yield noticeable savings without compromising on service quality.
Your Starting and Ending Locations
Where your trip begins and ends directly impacts the cost of your Evansville bus rental. If the bus needs to travel a significant distance from our nearest hub to reach your pick-up location, you’ll be charged for that deadhead mileage. Keeping your itinerary within the local area—such as shuttling guests between hotels and wedding venues along Riverside Drive—minimizes these additional fees. However, if your plans involve out-of-town destinations, like transporting a sports team to a tournament in Terre Haute, expect the quote to reflect the extra miles traveled before and after your group’s ride.
Bus Type and Size
The type and size of bus you choose are major determinants of your rental price. Full-size charter buses (seating 47 to 56 passengers) command higher rates due to their capacity and premium amenities, including onboard restrooms, climate control, and PA systems. These are suitable for large groups requiring extensive storage, such as bands touring with equipment or school classes carrying coolers and backpacks. Smaller options, like 15-passenger sprinter vans or 18- to 35-passenger minibuses, offer a more budget-friendly alternative for intimate gatherings or short-distance shuttles. While they lack some features of larger coaches, they provide comfortable seating and air conditioning for city tours or dinner outings.
Tolls and Parking Fees
Tolls, parking fees, and permits are not included in the initial bus rental quote and must be covered separately by your group. Evansville has several paid parking lots near downtown attractions, with daily rates ranging from $5 to $20 depending on proximity and event schedules. If your itinerary includes stops at locations requiring special access—such as unloading passengers at Mesker Park Zoo or parking overnight outside a casino hotel—verify any applicable charges with venue management ahead of time. For trips involving highway travel, calculate expected tolls using online resources and set aside funds to reimburse the driver upon completion of the journey.
How Far in Advance You Book
Securing your charter bus rental early often results in better pricing and availability. In Evansville, last-minute reservations made less than a month before the event may incur higher costs due to limited fleet options and expedited arrangements. To maximize savings, start comparing quotes as soon as your travel dates are confirmed—ideally three to six months in advance for large-scale events or peak-season trips. Early booking not only guarantees access to your preferred bus type but also locks in current rates before potential price hikes closer to departure. For recurring transportation needs, such as weekly corporate shuttles or seasonal festival services, consider negotiating a long-term contract at a discounted rate.
Tips to Save Money on Your Bus Rental
There are several strategies to reduce the total cost of your Evansville bus rental. First, accurately estimate your headcount to avoid paying for unused seats; a minibus may suffice for a small group instead of a full-size coach. Second, consolidate pick-up and drop-off points to streamline the route and minimize mileage charges. Third, eliminate unnecessary amenities that add to the base rate—opt for standard seating over luxury features if budget constraints are tight. Lastly, split expenses among passengers by collecting contributions in advance, ensuring that the financial burden is evenly distributed across the group.
Get Instant Quotes Online Today
Ready to see how much your Evansville bus rental will cost? Call 930-251-2180 or use our online quote tool for a personalized estimate in under 30 seconds. You’ll need to provide basic details like travel dates, passenger count, pick-up/drop-off locations, and any special requests. Our team is available around the clock to answer questions, suggest the best vehicle for your itinerary, and finalize your reservation. Whether you’re organizing a corporate shuttle, school field trip, wedding transportation, or private party, Bus Rental Company Evansville makes it easy to book reliable group transportation at a price that fits your budget.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Evansville and around Indiana. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
School Field Trip to Indianapolis
An elementary school is planning a field trip from Evansville to the Indianapolis Zoo. The group consists of 42 students, 4 teachers, and 6 parent chaperones. They need a 56-passenger charter bus for a one-day round trip, departing at 7:00 AM and returning by 6:00 PM. The quote for this itinerary comes to $2,850. With all 52 passengers contributing, the cost per person is approximately $55.
Wedding Shuttle Service Downtown
A couple is hosting their wedding reception at Bally’s Evansville Casino with the ceremony taking place at St. Benedict Cathedral. They want to provide continuous shuttle service for 120 guests between the hotel, church, and reception venue over eight hours. Two 40-passenger minibuses are booked at $225 per hour each, totaling $3,600 for the day. This ensures guests have comfortable, convenient transportation throughout the celebration.
Corporate Retreat in French Lick
A local manufacturing company is organizing a two-day corporate retreat at French Lick Resort. They need transportation for 30 employees, departing from the office in Evansville on Monday morning and returning Tuesday afternoon. A 35-passenger minibus is selected for its comfortable seating and onboard WiFi. The total cost for the round-trip package, including overnight stay for the bus, is $2,900. The company covers the expense as part of their team-building budget.
Sports Team Travel to South Bend
The University of Evansville women’s basketball team has an away game against Notre Dame. The athletic department books a 56-passenger charter bus to accommodate players, coaches, and equipment for the three-day trip. Departing Friday afternoon and returning Sunday evening, the total quoted price is $4,200. This includes sufficient luggage storage and reclining seats for the long drive.
Bachelorette Party Night Out
A group of 14 friends is celebrating a bachelorette party with a night out in downtown Evansville. They reserve an 18-passenger party bus equipped with LED lights and a sound system for six hours of service, visiting multiple bars and restaurants. The rental fee is $1,350, which breaks down to about $97 per person when split among the attendees.
Senior Citizen Day Trip to New Harmony
A retirement community is organizing a cultural outing to Historic New Harmony for its residents. With 20 seniors and two staff members participating, they choose a 25-passenger minibus for the half-day excursion. The bus is ADA-accessible to accommodate wheelchairs and walkers. The total cost for five hours of service is $900, funded by the community’s activity budget.
Church Youth Group Camp Transportation
A local church needs transportation for its youth group’s weeklong summer camp at Patoka Lake. They have 36 campers and four adult leaders requiring a 40-passenger school bus. The round-trip rental, including daily shuttles between the campsite and nearby attractions, is priced at $3,100. The church offsets the expense through fundraising efforts and camper fees.
